For City of Newport News residents, request for reservations are accepted on a first-come, first-served basis no more than twelve (12) months in advance and no less than thirty (30) days before the requested date.
Alcoholic beverages are not permitted within the Downing-Gross Cultural Arts Center without consent from the city of Newport News and a license from Alcoholic Beverage Control. A certificate of liability is required for all events having any alcoholic beverages.
The Facility Coordinator or designee must approve all requests for facility use and receive a deposit before they can be confirmed. Individuals wishing to tour the facility should make an appointment with the rental coordinator so as not to interfere with events in progress.
The use of confetti and or glitter is prohibited. The use of staples, tacks, or nails on doors, walls, windows or ceilings is forbidden.
All fire producing sources must be approved by facility staff prior to usage (ex. candles, Sterno pots, etc.).
The number of people in the facility and its rooms shall not exceed established capacity.
Caterers must be disclosed to the Facility Coordinator and must comply fully with all policies regarding room rental.
The space must be cleaned and returned to pre-rental condition upon conclusion of event:
Empty food and beverage containers, paper products, decorations and other trash must be thrown away.
All tables and chairs must be wiped off.
Kitchen equipment must be cleaned with refrigerators and ovens emptied.
If deemed necessary, an extra custodial fee will be added to the rental by the city of Newport News Parks, Recreation, and Tourism Department.
Room usage or entry is prohibited prior to the pre-arranged scheduled time of use.
Hallways and entrances must be left clear of obstructions and should be accessible at all times.
Abusive, profane, threatening, or indecent language, attire and behavior are prohibited.
Cancellations received thirty (30) or more days from the reservation date will be refunded minus the deposit.
Cancellations made lass than twenty-nine (29) days from the reservation date will result in forfeit of all fees paid.
Full refunds are made if a rental is cancelled by the city of Newport News Parks, Recreation, and Tourism.